Voice of Men 360 Private Policy Statement

Privacy Policy

Effective Date: Jan 1, 2026

Introduction: 

Voice of Men 360 (“we,” “our,” or “the Organization”) is a Canadian non-profit organization dedicated to advocacy regarding men’s overall well-being, gender equality, and community support. We are committed to protecting the privacy and confidentiality of personal information entrusted to us by our donors, members, volunteers, event participants, and community partners.

This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

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1. Personal Information: 

“Personal information” refers to any information about an identifiable individual, including:

Name

Address

Email or phone number

Donation or transaction details

Event participation history

Personal experiences shared in confidence

Employment or volunteer application details

This policy does not apply to business contact information or publicly available data.

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2. Collection of Personal Information: 

We collect personal information:

When you register for an event, webinar, or support session

When you subscribe to our newsletters or social campaigns

When you apply to volunteer, collaborate, or join our team

When you participate in interviews, panels, or advocacy efforts

When you contact us directly for information or support

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3. Purpose of Collecting Personal Information:

We collect personal information to:

Keep you informed of news, events, and program updates

Manage volunteer and partnership relationships

Ensure the safety and support of individuals using our services

Understand our community’s needs and improve our outreach

Comply with legal, tax, and regulatory requirements

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4. Consent:

We obtain your consent before collecting, using, or sharing your personal information, except where permitted or required by law. Consent may be given explicitly (e.g. Signing a form or checking off a box), or implicitly (e.g. Providing your email address to receive updates)

You may withdraw your consent at any time by contacting us at info@voiceofmen360.org, subject to legal or contractual obligations

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5. Use and Disclosure of Personal Information: 

We do not sell or rent your personal information.

We may share your personal information with:

Trusted service providers who support our operations

Authorities when legally required

With your express consent, for specific collaboration or communication purposes

All third party providers are contractually obligated to maintain strict confidentiality and security standards.

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6. Protection of Personal Information: 

We use a combination of physical, administrative, and technical safeguards to protect your personal information, including:

Secure password-protected databases

Encrypted file storage and transmission

Restricted access to sensitive records

Staff and volunteer confidentiality training

We retain personal information only as long as it is necessary to fulfill its purpose and meet our legal obligations. After that, it is securely destroyed or anonymized.

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7. Accessing or Updating Your Information: 

You have the right to request access to your personal information or request corrections. To do so, please email us at info@voiceofmen360.org.

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8. Cookies and Digital Privacy: 

Our website may use cookies or analytics tools to improve user experience. These do not collect personally identifiable information unless you voluntarily submit it.

You can disable cookies in your browser settings at any time.

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9. External Links: 

Our website and digital platforms may contain links to third-party websites or social media channels. We are not responsible for their privacy practices or content.

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10. Contact Us: 

If you have questions or concerns, please contact:  Voice of Men 360 at 226-289-8784 or email us at info@voiceofmen360.org

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11. Updates to This Policy: 

We may update this Privacy Policy from time to time. Necessary changes will be posted on our website. The most current version is always posted on our website at www.voiceofmen360.org

We encourage you to check this page periodically.